Cloud storage is becoming an increasingly popular way to store data, but many users are unaware of the ways they can optimize their Cloud storage setup.
To ensure you’re getting the most out of your Cloud storage solution, here are eleven tips that should come in quite handy.
1. Using a Secure Password
Make sure that you choose a secure password for your Cloud storage account that is not easily guessable by hackers or malicious actors.
Use a combination of upper and lowercase letters, numbers, and special characters to create a strong password. Also, consider investing in two-factor authentication for added security.
2. Monitoring Security Settings
Regularly review your Cloud storage settings so that you know what type of access people have to the files stored in your GoToMyERP’s cloud solutions.
In addition, you should confirm that any third-party apps connected to your account require authentication before being able to view or change any information within it.
3. Backing Up Files Regularly
Create regular backups of all Cloud data so that if anything ever becomes corrupted or deleted, you can easily restore them from the backup copy.
A good practice is to create backups on both local devices as well as offsite in the event disaster strikes, and something happens to the local drives containing these backups.
4. Organizing Your Files
Creating an organized system for storing files in your Cloud will allow you to find what you need quickly and also helps with keeping the files secure by limiting who has access to certain folders or files within it.
Utilize folder structures, tags, labels, etc., to keep everything organized and easy to locate when needed. For example, if you share photos with others, ensure that another person is familiar with the system so that the process of sharing is smooth.
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5. Compressing Files
Reducing file sizes through compression can save both time and money when transferring data between various systems or devices without sacrificing the quality or content contained within those files.
Compressing your files can also help reduce overall costs associated with hosting large amounts of data on a Cloud server due to reduced server load from fewer requests needing processing by the service provider.
6. Keeping Track Of Data Usage
Many Cloud services offer limits on how much data can be transferred per month, so knowing usage patterns is important for ensuring that this limit isn’t exceeded each month which could lead to additional costs down the road if limits are exceeded without proper notification received prior.
7. Using Encryption Regularly
Take advantage of encryption options when possible, as this adds an extra layer of security when transferring private information across multiple systems while also protecting against malicious actors trying to gain access by brute-forcing weak passwords.
8. Avoiding Sensitive Information Storage
While it may seem convenient at times, avoid storing sensitive (private) information on the Cloud where possible because it offers that bit of additional risk since multiple parties have access points into this system, and that could result in potential security breaches if not properly protected.
9. Deleting Unused Files Often
Periodically delete unused files stored within your Cloud account as this helps free up space that could be used more efficiently elsewhere while also avoiding unnecessary costs associated with storing unneeded items over time.
10. Utilizing Automation
Make use of automation wherever possible when dealing with repetitive tasks such as backing up data or moving certain types of files into specific folders after they’re uploaded onto the system.
11. Optimizing Your Network
Making sure that you have optimal network speeds and reliability whenever accessing files stored in the Cloud will go a long way toward adding efficiency when dealing with large file transfers or responding quickly during peak usage times.
Closing Thoughts
By following these eleven tips and best practices for optimizing one’s Cloud Storage setup, users can more effectively manage their data while reducing potential costs related to keeping information on these services over time.
In return, this creates a more secure environment in which users can feel confident storing important documents knowing they have taken all necessary steps towards protecting their valuable files from threats posed by malicious attackers.
